UFP Business Income & Expense Tracker

Business Financial Dashboard

A clear view of income, spending, profit, documentation, and tax-planning adjustments.

Tax Year

Quarterly Performance

Book income, expenses, and net profit/loss

Monthly Net Profit / Loss

Use this pattern to spot strong months and pressure points.

Accountant-Ready Check

Items to clean up before tax preparation.

Current File

Transactions: 0 Mileage entries: 0

Income & Expense Transactions

Record each transaction once. Monthly, quarterly, and annual reports update automatically.

Quick Entry

Fields marked with an asterisk are required.

Date

Type

Business Mileage Log

The rate is selected by trip date. Tolls and parking are tracked separately.

Quick Mileage Entry

Document the date, destination, miles, and business purpose while the trip is fresh.

Date

Start / From

Destination

Business Purpose

Business Miles

Rate per Mile

Tolls

Parking

Document Ref.

Proof / log complete

Mileage deduction: $0.00

Profit & Loss Reports

Switch between monthly, quarterly, and annual views. Annual printing automatically uses landscape orientation.

Report View

Month

Reporting Basis

Rows

Business & Tax Setup

Set the reporting year, business profile, vehicle method, and planning assumptions.

Business Profile

Tax Year

Business Name

Owner / Taxpayer

EIN / Tax ID (optional)

Entity / Filing Type

Accounting Method

Business / Profession

Tax Reserve Planning %

This file is a bookkeeping and planning aid. It does not determine your final taxable income or replace advice from a qualified tax professional. Entity type can change where and how items are reported.

Vehicle Method & Mileage Rates

Vehicle Expense Method

Vehicle (optional)

Placed in Service

Rate 1 Effective Date

Rate 1 End Date

Rate 1 per Mile

Rate 1 Source

Rate 2 Effective Date

Rate 2 End Date

Rate 2 per Mile

Rate 2 Source

For 2026, this tracker starts with 72.5¢ per business mile for January 1–June 30 and 76¢ for trips beginning July 1. Verify rates when using another tax year.

Home Office Planning

Method

Total Home Square Feet

Exclusive Business Square Feet

Planning Amount

$0.00

The simplified calculation is limited to the smaller of qualified square footage or 300 square feet, multiplied by $5. Eligibility, exclusive-and-regular-use rules, part-year adjustments, and the gross-income limit still apply.

IRS Alignment & Recordkeeping Guide

Primary IRS sources used to structure this tracker.

Schedule C (Form 1040), Profit or Loss From BusinessIncome, expense lines, home office, vehicle information, and other expenses.
Instructions for Schedule CCategory definitions, meals, vehicle, depreciation, and reporting rules.
IRS Topic 305: RecordkeepingKeep records that clearly support income, deductions, and credits.
Publication 583: Starting a Business and Keeping RecordsBookkeeping systems and supporting documents.
IRS 2026 Midyear Mileage Rate Announcement76¢ per business mile for deductible transportation expenses beginning July 1, 2026.
Publication 587: Business Use of Your HomeRegular and simplified home-office methods and limitations.
What Kind of Records Should I Keep?Invoices, receipts, deposit slips, bills, checks, and other supporting documents.

Data Management

Save routinely and keep a separate backup with your accounting records.